1.

 ALL EXPENSES MUST BE ACCOMPANIED BY ORIGINAL RECEIPTS OR THEY WILL NOT BE HONORED.

2.

PER DIEM rates can be found at http://policyworks.gov/org/main/mt/homepage/mtt/perdiem/ .  This includes all meals (breakfast, lunch, dinner, snacks, beverages, hotel meals, etc.) and reasonable meal tips.  Meals charged to the hotel are no reimbursed, but will be account for within the daily allowance.  Direct billed hotel meals are paid by IEF by payment to the hotel.  If more than the allotted Per Diem is spent on a particular day, the overage may be covered by spending less on other days during that week, as long as the total amount per day does not exceed an average of the Per Diem rate.  Only receipted meals are reimbursable.  Acceptable receipts should include imprinted restaurant information, itemization of the order, the date and total.  MEAL expenses and daily allowances may not be used while working in your home area or when you do not travel overnight from your home to visit worksites.

3.

HOTEL expenses must be accompanied by the hotel bill with a breakdown of expenses listed on the bill.  When direct billing to IEF, a copy of the bill must be included with the expense submission with all phone charges itemized and detailed.

4.

TELEPHONE CALLS are reimbursed for one telephone call home per day and business related calls for the purpose of checking in with your office.  Phone calls charged to the hotel bill, whether directly billed or not, must be accompanied by a listing of the persons called and the cities to which the calls were placed.  These calls should be kept as short as possible.  Under no circumstances should business or personal phone calls be made from local union, state federation, or campaign project offices.

5.

AIRLINE reservations are to be the LOWEST coach class fare available and receipts must be included with the expense voucher.  Return any unused IEF-issued airline tickets to the IEF.

6.

POSTAGE is not to be expensed without prior approval of the IEF Office Manager, Teddi Rivera, or the IEF President, Patrick Carr.

7.

MILEAGE is reimbursed at a rate of $.405 as of January 1st, 2005 using you PERSONAL vehicle, which must be used for an assignment within 200 miles of your home.  The maximum mileage reimbursable is equal to the coach class airfare.  Be sure to indicate the origin and destination of travel.  If it is necessary to rent a car, size should be intermediate or less.  Include gas receipts with expenses (do not claim mileage on rental cars).  IEF does not reimburse for the optional insurance coverage nor for the optional refueling service.  Please opt for the most economical form of travel.

8.

LAUNDRY is reimbursed up to $15.00 for each eight-day period, with a minimum of eight consecutive days on assignment. (i.e., 8-15 days = $15.00, 16-24 days = $30.00, etc.).

9.

MISCELLANEOUS categories on all expense vouchers or hotel bills must be itemized and details and are subject to approval.  No personal expenses will be reimbursed.  this includes:  movies, newspapers, clothing, car wash, barber shop, shoe shines, drinks on airplanes, etc.

10.

HOSPITALITY expenses are not reimbursed unless specific approval has be received from the IEF Office Manager or IEF President.  the names of the recipients and the work-related purpose must be given.  IEF Officers and Employees shall not be recipients of hospitality.

11.

LOCAL UNION EXPENSES, such as office supplies, xeroxing, postage, maps and other campaign related expenses, are not to be assumed by the IEF and will not be reimbursed unless approved by the IEF Office Manager or IEF President.

12.

When expenses are submitted that have questionable areas within the rules as outlined, the amount(s) will be deducted from the total submitted.  A note with the reimbursement will request an explanation in writing.  Upon receipt of explanation and approval, a second check will follow.

TIPS

Suitcases: $2.00 per bag per occurrence for skycap, bellman, etc.

Parking:  $2.00 per occurrence when retrieving your car.

Maid:  $2.00 per night is allowed retroactively after seven consecutive days.

(meal tips should be included with meals in the MEALS section of the expense form)

SUBMIT YOUR EXPENSES to the IEF Office Manager for signature (they will then be processed).  Expense forms must be signed and dated before payment will be authorized.  Please indicate the payee and the address to which the expense check should be mailed.